Shift.ms (“we”, “us”, or “our”) is committed to protecting and respecting the personal data that we hold. This policy, together with any other documents referred to on it, sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our practices regarding your personal data and how we will treat it.
Our address is:
Shift.ms, Platform, New Station Street, LS1 4JB
Our website is https://shift.ms/ and is owned and operated by Shift.ms.
The personal data that is provided to us is provided either directly from the individual concerned, from a third party acting on behalf of an individual, or from publicly available sources (such as internet searches, Companies House).
Where we receive personal data that relates to an individual from a third party, we request that this third party inform the individual of the necessary information regarding the use of their data. Where necessary, reference may be made to this privacy statement.
We process personal data for numerous purposes, and the means of collection, lawful basis of processing, use, disclosure, and retention periods for each purpose are set out in the relevant sections below.
The UK General Data Protection Regulation UK GDPR') defines personal data as 'any information relating to an identified or identifiable natural person ('data subject'), by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person'.
A data controller is the individual or legal person who controls and is responsible to keep and use personal data in paper or electronic files. Shift.ms is the data controller as defined by relevant data protection laws and regulation.
The lawful bases for processing are set out in Article 6 of the UK GDPR. At least one of these must apply whenever personal data is to be processed:
(a) Consent: you have given Shift.ms your freely, specific, informed or unambiguous consent for your personal data to be processed for a specific purpose.
(b) Contract performance: the processing is necessary for the performance of a contract you have with Shift.ms.
(c) Compliance with legal obligation: the processing is necessary for Shift.ms to comply with the law for tax, social security, and employment purposes (not including contractual obligations).
(d) Protection of vital interests: the processing is vital to an individual's survival.
(e) Legitimate interests: the processing is necessary for Shift.ms' legitimate interests, or the legitimate interests of a third-party unless there is a good reason to protect the individual’s personal data that overrides those legitimate interests.
Your data subject rights are listed below:
If you wish to exercise any of these rights please write to us at [email protected].
We provide services to individuals who use Shift.ms
Where personal data is collected for professional services, it is used for a number of purposes, as follows:
The data that is processed is necessary for the functionality of our services. The following data is processed but not limited to:
We may gather other information where it’s appropriate, relevant, and volunteered, for example:
We collect personal data for our people as part of the administration, management and promotion of our business activities.
Our staff handbook and partnership deed explain further how personal data is held for our staff and partners.
Where an individual is applying to work for Shift.ms, personal data is collected through the application process.
There are a number of purposes that personal data for applicants are collected.
Personal data collected for applicants is held for as long as necessary to fulfil the purpose for which it was collected, or for a maximum of two years where those purposes no longer become necessary.
We use volunteers for different purposes including helping us out on social media, buddying with new MSers and fundraising. Where an individual volunteers with us, we will process personal data so that we can manage that relationship.
Volunteers’ personal data will only be kept as long as is necessary for the purpose for which it was collected and for a maximum of 12 months after the individual stops volunteering for us.
When people visit our website, personal data is collected both through automated tracking and interacting with various forms on the website or apps (collectively referred to as the websites).
Personal data may be collected when individuals fill in forms on our websites or by corresponding with us by phone, e-mail or otherwise. This includes information provided when an individual registers to use our website, subscribe to our service, make an enquiry, comment on publications, enter a competition, promotion or survey, apply to work for Shift.ms and report a problem with our websites.
When individuals visit our websites, certain personal data may be automatically collected.
We process this data for the following reasons:
The data that we hold depends on what data was entered and for what purpose.
Where data was entered to engage with functionality of our website, that personal data may include their name, address, e-mail address and phone number, financial and credit card information, personal description and photograph.
Where data is collected automatically, the data that we may collect includes technical information, including the Internet protocol (IP) address used to connect an individual’s computer to the Internet, login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform;
Other data about an individual’s visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); products viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our customer service number.
If you would like to find out more about the way we store anonymised data, please write to us at [email protected].
We will only share personal data with others when we are legally permitted to do so.
We may disclose your personal information to third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply any agreements, or to protect the rights, property, or safety of the organisation, or other individuals. This includes exchanging information with other companies and organisations for the purposes of safeguarding or other statutory regulations we have to comply with as well as those organisations with whom you and we have reciprocal agreements for providing services for education or professional development.
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
The data that we collect from you will be processed on our servers in the UK. If we do need to transfer your personal data out of the UK we will ensure that the required safeguards are in place so that there is an equivalent level of protection to it being processed in the UK.
To help protect the privacy of your personal data we maintain physical, technical and administrative safeguards. We update and test our security technology on an ongoing basis. We restrict access to your personal data to those employees who need to know that information to provide benefits or services to you. In addition, we train our employees about the importance of confidentiality and maintaining the privacy and security of your information. We commit to taking appropriate disciplinary measures to enforce our employees' privacy responsibilities.
We store your personal data in accordance with our data retention policy. This policy is reviewed and updated internally to ensure we do not store your data for longer than is necessary. We also review how and where we store any data to ensure that we meet our obligation to store data securely.
In addition, some of the data we hold may be subject to certain legal and regulatory obligations, which provide a minimum retention period for different types of data. The retention period varies depending on the data we hold.
If you wish to find out more about our Data Retention practices, please contact us at [email protected].
We hope that you won’t ever need to, but if you do want to complain about our use of personal data, please send an email with the details of your complaint to [email protected].
For further information on your rights and how to complain to the ICO, please refer to the ICO website https://ico.org.uk/concerns
Information Commissioner's Office
Tel: 0303 123 1113 (local rate)