Trustees are the governing body of Shift.ms and are, collectively and personally, ultimately responsible for all Shift.ms’s activities. Trustees must act personally within the board and stand by any decisions made. They should not act on behalf of another group, irrespective of how they were nominated, to ensure that they remain independent.
Main duties and responsibilities
• To ensure that Shift.ms complies with its constitution, charity law and any other relevant legislation or regulations.
• To ensure clear strategic direction and contribute to setting overall policy, defining goals, setting targets and evaluating performance.
• To approve Shift.ms’s strategic plan and annual budget.
• To safeguard Shift.ms’s reputation and promote its vision and mission.
• To ensure financial stability, protecting Shift.ms’s assets, ensuring the proper investment of its funds and effective and efficient administration.
• To approve Shift.ms’s annual report and accounts.
• To attend board meetings and participate fully by preparing thoroughly, considering carefully the views of others and acting corporately in the best interests of Shift.ms.
• To undertake nominated work from the board.
• To attend Trustee training within six months of joining the board of Trustees.
• To respond to emails within five working days where possible.
• To promptly review and sign off meeting minutes.
• To stay up to date with charity law and other relevant legislation.
• To use any specific skills, knowledge or experience to help the board reach sound decisions.
• To uphold all decisions properly made by the board.
• To maintain appropriate confidentiality, disclose any conflicts of interest and abide by the Shift.ms’s policies and procedures.
• To take part in the board appraisal process, in line with recommendations proposed by and agreed by the board.
To serve as a trustee of Shift.ms an individual needs to demonstrate the following essential skills, abilities and personal qualities:
• Strategic vision and the ability to think creatively.
• Ability to work effectively as part of a team.
• Ability to listen to, read and assimilate information quickly and effectively.
• An understanding of MS and the effects of living with it together with an appreciation of the work of Shift.ms.
• Understanding and appreciation of the role of trustee and the desire and ability to take part in committee work along with a commitment to attend all meetings and undertake associated work.
• The ability to communicate with a wide variety of people and organisations, including the ability or potential to speak at public engagements.
• Ability to act as an ambassador for Shift.ms.
• Commitment to diversity and equality of opportunity.
• Commitment to the time required to fulfil the role.
Approval process between Trustee meetings:
The Trustees approving the annual budget allows the Executives to make decisions throughout the year based on their assessment of the most effective way of delivering the activity. However, there will be unforeseen matters where Trustee involvement will be necessary.
Where possible, these matters will be added to the agendas of future Trustee meetings, however when there is a more pressing need for a response, the Executives can seek approval over email.
• Approval from Trustees can be requested by the Executives over email. All Trustees should submit a response within five working days where possible.
• Once a majority of Trustees have given their approval, the Executives can proceed unless there are any firm objections, at which point a conference call will be organised.
• In exceptional circumstances where an emergency decision is required, the active Chair of Trustees will make a decision on behalf of the board of Trustees.
Please also review the Charity Commission’s Essential Trustee guidance to understand what is required of a charity Trustee.
Please click here to complete the New Trustee Application form